ASSOCIATION SPORTIVE DES VETERANS OF NEW JERSEY | Meeting Notes 3-22-2020
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Meeting Notes 3-22-2020

Meeting Notes 3-22-2020

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Meeting Notes

Date:  Sunday Apr 22, 2020

Meeting Started:  7:00 PM                                                                                                 

Meeting Ended:    9:00 PM

Meeting started at 7:12 pm on Sunday Apr 22nd 2020

 Board Members:

  • Coordinator General             Frantz Jean-Charles
  • Coordinators Assistant          Simone Desvarieux – Jourel Hyppolite, Jean Paul Pierre-Louis, Alix Cantave – Auger Laguerre
  • Secretary                                Roody Blain, Jean Paul Pierre-Louis
  • Assistant Secretary                Mirlande Exantus, Herve Vilaire
  • Treasurer                               Jude Archer, Mirlande Exantus
  • Assistant Treasurer               Roody Blain
  • Public Relations                     Auger Laguerre – Simone Desvarieux

Jean Paul Pierre-Louis, Alix Cantave

  • Coach                                      Elie Dorlean aka coach Kelly – Eric Beauvais
  • Technical Staff                       Auger Laguerre – Frantz Jean-Charles, Frantz Lamarre
  • Social Media                           Herve Vilaire, Roody Blain
  • Disciplinary Committee         Eric Beauvais, Jude Archer, Jean Paul Pierre-Louis , Frantz

Jean-Charles, Alix Cantave

  • Player Liaison                          Herve Vilaire

Agenda:

  1. Roll Call
  2. Opening prayer by Jourel
  3. Coordinator General Frérot Jean Charles
  4. Words of the moderators
    1. Board Members 2 years term
  5. Meeting Objective
  6. Review of Veteran Objective
  7. Bank Account Wells Fargo – Federal and State Registration
  8. Executive Membership           –           $150
  9. Regular Membership              –           $100
  10. Member Fee
    1. Secure a field, liability insurance, first aid kit
  11. Player Liaison – Herve Vilaire
  12. Games and Tournaments
    1. Canada – Rhode Island – Brooklyn (Labor Day Week)
    1. Irvington league unknown — $1000 to sign up $50X2 per player, $ 4/per game per player to pay $ 80/ref per game
  13. Additional Volunteer –

Open Forum:

No more than 2 minutes per person

Rules and Regulations

  1. The Veterans of New Jersey is a social group that gathers all the former soccer players in order to help them staying in shape, healthy and to get together.
  • All members should follow the following rules and regulations. Please note that is a privilege, not a right to participate in this group.
  • The group should be governed by a committee of administration.
  • The member joins the group on a voluntary basis.
  • All decisions will be approved by the committee after discussing them with the members.
  • All decisions should be finals upon approval.
  • The committee should meet every other month or in emergency when necessary.
  • All members should be 35 years’ old and up
  • All members should respect each other.
  1. Display good sportsmanship and fair play at all time. Be well organized, disciplined
  1. To travel, each member will be responsible for his own expenses.
  1. Each member should make the effort to attend the practices as often as possible. During the winter, the group will try to find an indoor facility.
  1. All members should respect the rules of any stadium that you are using.
  1. To generate funds, the group will make several funds raising each year.
  1. Herve example:  Raffle Ticket sell 100 tickets for 3$ each per member, talk to member why to money will be used for.
  1. The group will make all efforts to locate an insurance carrier to insure the players

Meeting started at 7:12 pm on Sunday Apr 22nd 2020

In attendance

First Name Attendance Middle Last Name
Anne P Simone Desvarieux
Eric P Bauvais
Frantz P Jean-Charles
Herve P Vilaire
Jamar P Joseph
Jean P Joseph
Jean-Paul P Pierre-Louis
Jourel P Hyppolite
Jude P Archer
Leonel P Jean-Baptiste
Louisvens P Mesidor
Luckson P Joseph
Madsen P Audestin
Max Andre P Louis
Mirlande P Exantus-Maignan
Myckel P SaintPierre
Reginal P Charles
Roody P Blain
Stevens P A Cantave

Extended Meeting Minutes:

Discuss Board member term years of service

It was suggested 2 years would be adequate. It was agreed not voted for suggestion.  I will amend the by-laws to state language of 2 years terms.

Due Collected what will it be use for:

Reginal ask about the use of paying year Dues

Suggestion pay ref , pay field , pay for insurance. It was suggested by some that the money if to be used as a base for to the organization going, that money should not be touch.

Suggestion to help players pay for certain items – Show hospitality to our invited guess teams – partial pay tournament among other.

coach Beauvais mentioned   wash uniform expense, Gatorade expense and other items needed for team at practice and games. Coach Beauvais suggest being frugal with members’ dues but have each person to pay $20 to help with such expenses

Freo mention we should go after field now otherwise we may have to sublease from another organization

Junior mentioned that we may not need insurance for the field.

Jourel suggest that we use funds to pay fee — 

Freo / Mirlande/Simone mention insurance is costly. Insurance cost up 4k.

Don Madsen – agreed with Beauvais of not keep touching the Member.

Best way to use the dues collected need to be revisited and work on getting a consensus.

Karl – suggest make budget for to help pay for league fee – pay for ref – pay Gatorade – for budget –

Question – about field, Freo mentioned the cost of carrying field insurance is expensive –

Karl have a contact in union county to assist in a getting a field for free or minimal fee.

Junior suggest contacting college to get kids for internship for physical therapy

Mirlande discuss contacting Oswaldo regarding access of Paul Robeson field in East Orange.

Miscellaneous Item:

Uniforms

Marketing

Sponsorship

Date:  Sunday Apr 22, 2020

Meeting Started:  7:00 PM                                                                                                                

Meeting Ended:    9:00 PM

Meeting started at 7:12 pm on Sunday Apr 22nd 2020

 Board Members:

  • Coordinator General             Frantz Jean-Charles
  • Coordinators Assistant          Simone Desvarieux – Jourel Hyppolite, Jean Paul Pierre-Louis, Alix Cantave – Auger Laguerre
  • Secretary                                Roody Blain, Jean Paul Pierre-Louis
  • Assistant Secretary                Mirlande Exantus, Herve Vilaire
  • Treasurer                               Jude Archer, Mirlande Exantus
  • Assistant Treasurer               Roody Blain
  • Public Relations                     Auger Laguerre – Simone Desvarieux

Jean Paul Pierre-Louis, Alix Cantave

  • Coach                                      Elie Dorlean aka coach Kelly – Eric Beauvais
  • Technical Staff                       Auger Laguerre – Frantz Jean-Charles, Frantz Lamarre
  • Social Media                           Herve Vilaire, Roody Blain
  • Disciplinary Committee         Eric Beauvais, Jude Archer, Jean Paul Pierre-Louis , Frantz

Jean-Charles, Alix Cantave

  • Player Liaison                          Herve Vilaire

Agenda:

  1. Roll Call
  2. Opening prayer by Jourel
  3. Coordinator General Frérot Jean Charles
  4. Words of the moderators
    1. Board Members 2 years term
  5. Meeting Objective
  6. Review of Veteran Objective
  7. Bank Account Wells Fargo – Federal and State Registration
  8. Executive Membership           –           $150
  9. Regular Membership              –           $100
  10. Member Fee
    1. Secure a field, liability insurance, first aid kit
  11. Player Liaison – Herve Vilaire
  12. Games and Tournaments
    1. Canada – Rhode Island – Brooklyn (Labor Day Week)
    1. Irvington league unknown — $1000 to sign up $50X2 per player, $ 4/per game per player to pay $ 80/ref per game
  13. Additional Volunteer –

Open Forum:

No more than 2 minutes per person

Rules and Regulations

  1. The Veterans of New Jersey is a social group that gathers all the former soccer players in order to help them staying in shape, healthy and to get together.
  • All members should follow the following rules and regulations. Please note that is a privilege, not a right to participate in this group.
  • The group should be governed by a committee of administration.
  • The member joins the group on a voluntary basis.
  • All decisions will be approved by the committee after discussing them with the members.
  • All decisions should be finals upon approval.
  • The committee should meet every other month or in emergency when necessary.
  • All members should be 35 years’ old and up
  • All members should respect each other.
  1. Display good sportsmanship and fair play at all time. Be well organized, disciplined
  1. To travel, each member will be responsible for his own expenses.
  1. Each member should make the effort to attend the practices as often as possible. During the winter, the group will try to find an indoor facility.
  1. All members should respect the rules of any stadium that you are using.
  1. To generate funds, the group will make several funds raising each year.
  1. Herve example:  Raffle Ticket sell 100 tickets for 3$ each per member, talk to member why to money will be used for.
  1. The group will make all efforts to locate an insurance carrier to insure the players

Meeting started at 7:12 pm on Sunday Apr 22nd 2020

In attendance

First Name Attendance Middle Last Name
Anne P Simone Desvarieux
Eric P Bauvais
Frantz P Jean-Charles
Herve P Vilaire
Jamar P Joseph
Jean P Joseph
Jean-Paul P Pierre-Louis
Jourel P Hyppolite
Jude P Archer
Leonel P Jean-Baptiste
Louisvens P Mesidor
Luckson P Joseph
Madsen P Audestin
Max Andre P Louis
Mirlande P Exantus-Maignan
Myckel P SaintPierre
Reginal P Charles
Roody P Blain
Stevens P A Cantave

Extended Meeting Minutes:

Discuss Board member term years of service

It was suggested 2 years would be adequate. It was agreed not voted for suggestion.  I will amend the by-laws to state language of 2 years terms.

Due Collected what will it be use for:

Reginal ask about the use of paying year Dues

Suggestion pay ref , pay field , pay for insurance. It was suggested by some that the money if to be used as a base for to the organization going, that money should not be touch.

Suggestion to help players pay for certain items – Show hospitality to our invited guess teams – partial pay tournament among other.

coach Beauvais mentioned   wash uniform expense, Gatorade expense and other items needed for team at practice and games. Coach Beauvais suggest being frugal with members’ dues but have each person to pay $20 to help with such expenses

Freo mention we should go after field now otherwise we may have to sublease from another organization

Junior mentioned that we may not need insurance for the field.

Jourel suggest that we use funds to pay fee — 

Freo / Mirlande/Simone mention insurance is costly. Insurance cost up 4k.

Don Madsen – agreed with Beauvais of not keep touching the Member.

Best way to use the dues collected need to be revisited and work on getting a consensus.

Karl – suggest make budget for to help pay for league fee – pay for ref – pay Gatorade – for budget –

Question – about field, Freo mentioned the cost of carrying field insurance is expensive –

Karl have a contact in union county to assist in a getting a field for free or minimal fee.

Junior suggest contacting college to get kids for internship for physical therapy

Mirlande discuss contacting Oswaldo regarding access of Paul Robeson field in East Orange.

Miscellaneous Item:

Uniforms

Marketing

Sponsorship

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